Wedding Uh-Ohs
POV: You’re wondering why you should hire a day of coordinator.
In the grand scheme of things, the goal for your wedding day is to have everything go smoothly and nothing go wrong. Unfortunately, it’s very common for minor details to be missed. When things go awry, the bride and groom should not have to deal with those issues.
If you’re thinking, it’s just an added expense or I have so many family members and friends that will be willing to help… you might be right, but is that something you want to worry about? Is that something you can fit into your schedule the day of your big day?
“We had the best day and couldn’t have done it without you! {We} keep talking about how relaxed we felt all day!” - 2024 Bride
The best way to validate a day of coordinator is to share things that we have experienced recently and share testimonials.
Things we’ve run into within the last couple years that have created “hiccups” in the day are listed below. They’re explained, but still vaguely, simply because it’s nothing we’ve even shared with the bride and groom after the fact. That’s the goal - the couple shouldn’t know anything went wrong.
Moving Chairs: When flowers get delivered, align the isle it created such a narrow walkway - that’s where we came in. We moved and re-aligned chairs to ensure the bridal party had plenty of room to walk.
Rain: Speaking of chairs, no guest wants to sit on a wet chair and chances are there is condensation on the chairs from overnight or even rain. We always have towels and are prepared to make sure guests are just as comfortable.
Wrong Set Up: The vendors don’t always know exactly where they will be. It’s not the bride’s job to be at the venue (when she’s getting ready) directing traffic - even if she does have the best vision. With that, being the person that each vendor can call when they have questions - specifically, where does the tent go? Where do the chairs go? Etc.
Vendors: The dreaded, “what happens if the vendor doesn’t show up or doesn’t know their full duties?” This happened when one vendor wasn’t expecting to do something. The bride and groom shouldn’t have to negotiate that. If the vendor is late, will they compensate for their services?
Guest Seating: Guests sometimes have difficulty finding seating, especially at an event with seating charts. We are there to help them find a seat. There may even be guests that arrive and didn’t RSVP. Our job will be to know open seats and help them be directed to the open seating.
Jobs Delegated: Leading up to the event, we make sure to have jobs assigned such as, cutting cake, releasing tables, etc. However, sometimes things come up that we didn’t plan for. That’s where I step in and do it OR find the correct person to take care of it.
Incorrect Details: It’s our job to double check with vendors that they know how you want to be announced. It’s my job to find things for vendors. It’s our job to ensure the little details are truly being executed.
Distribute: If necessary, we can deliver thank you notes, final payments and/or tips to vendors. Sometimes that is helpful so it’s one less thing that needs to be taken care of POST wedding day.
Traditionally, couples assigned guest book attendants, host and hostess, cake cutters, snack fillers… the list is endless. Now, we still can assign those jobs, but it’s less of a “job” and more of an honor to be a part of your day. We can help ensure snacks are full, desserts are out, cards are put away, while your special helpers don’t need to obsess and can enjoy the party, too!
With that being said, it’s important for us to know those little details. We are here to make sure it happens exactly how you want it! The Wedding Nest wants all guests, vendors, bridal party, and most importantly the bride and groom, to be treated well and have a good day.
XOXO